Privacy Policy

Date of Last Update: August, 2019

Thank you for visiting the BBS website at

We, Business for Better Society, pledge to meet fully the requirements of the Personal Data (Privacy) Ordinance. In doing so, we will ensure compliance by our staff with the strictest standards of security and confidentiality.

This Privacy Policy describes the types of personal information we collect about our website users, how we process the information, with whom we share it, and the choices available to our website users regarding our use of the information.

Personal Data Collection and Use

No registration is required in order to gain access to any information provided by our Website.

Media – If you upload images to the webistse, you should avoid uploading images with embedded locatin data (EXIF GPS) included.  Visitors to the website can download and extract any location data from images on the website.

Contact forms – If you fill out a contact form, including the volunteer registration application, on our website we will collection the information you provide us.

Cookies – If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an application, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the ID of the application you just edited. It expires after 1 day.

Embedded content from other websites – Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics – Google Analytics is used on this website to track usage within the limitations of the GDPR.

Where personal data is provided by you, we may occasionally send you relevant promotional/information emails. If you do not wish to receive further information/ materials from us, please e-mail to us at or write to us at Business for Better Society, 1201 Dominion Centre, 43-59 Queen’s Road, East Wanchai, Hong Kong.

When you send us e-mail to make any enquiries, complaints or feedback, we will record your personal data so as to carry out further actions or to do proper follow-ups.

How Long We Retain Your Data

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Security of Personal Data

We take the security of your privacy seriously. Our general policy is not to disclose any personal data to any third parties except as required by law or with your prior consent. All personal data that you provided is secured on our Website with restricted access by authorized personnel only. 

We also instruct our staff of our Privacy Policy from time to time to ensure their strict compliance.

Disclosure and Sharing of Personal Data

Our general policy is to keep all personal data confidential except as permitted or required by law. The personal data provided will be used for the specified purposes stated by us when collecting such data including without limitation processing of volunteer application, statistical purposes and other related matters. We may provide these personal data to persons authorised to process the information for purposes relating to those specified purposes only.

We do not share any personal data about you with other companies or organizations without your prior consent. However, information may be disclosed incidental to or in the course of our operation to the following parties:

  1. Any personnel, agent, adviser, auditor, contractor, or service provider who provide services and advice to us in connection with our operation;
  2. The technicians who help to design and set up our Website;
  3. The person to whom we are required to make disclosure under any law applicable in or outside Hong Kong.

You should also note that as we have no control over any act of any third party, the privacy protection stated in this Privacy Policy Statement does not apply to the information that has been disclosed to any third party incidental to or in the course of our operation or in providing our services. We assume no responsibilities on the privacy protection against such third parties.

Data Retention

Personal data you provided to us will be retained for such period as may be necessary for the carrying out of the purposes referred to in this Privacy Policy Statement.

How We Protect Your Data

This website is regularly maintained by a professional WordPress company. Care is taken to prevent unauthorised access to web directories via htaccess and WordPress settings. Updates to plugins, themes and WordPress core files are preformed monthly along with regular security checks. Latest stable versions of PHP are used to ensure speed and security.

No page URLs, page titles or other public query strings contain personal data like name or email addresses. All user data is accessed via IDs rather than email or names and thus this data will never be sent to a third party accidentally.

What Data Breach Procedures We Have in Place

In the unlikely event of a data breach that could potentially access users data all users with profiles or recent donations will be notified within 72 hours. The breach will be fixed and access logs will be monitored closely to prevent any further breaches.

Personal Data Access and Correction

Under the Personal Data (Privacy) Ordinance, you are entitled to be informed by us whether we hold your personal data, to have access to such data and to correct such data if they are inaccurate.

Any such data access request has to be made in writing and be sent to us by mail to: Business for Better Society, 1201 Dominion Centre, 43-59 Queen’s Road, East Wanchai, Hong Kong, Attention Personal Data Controlling or by e-mail to


This Privacy Policy Statement only applies to this Website. If you click on any advertisement or hyperlink linking to another website, you will leave our Website for another location. We shall not be responsible for the privacy and security practices or the content of such websites and you should always check the privacy policy of all websites you clicked in.


This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices. We will post a prominent notice on our site to notify you of any significant changes to our Privacy Policy and indicate at the top of the Policy when it was most recently updated. Your continued use of this Website implies your acceptance to such amendments.

Use of Website by Minors

This website is not directed to individuals under the age of nineteen (19) and Business for Better Society requests that these individuals do not provide personal data through this website.

Applicable Law

This Privacy Policy Statement shall be governed by and construed in accordance with the laws of Hong Kong, Special Administrative Region of the People’s Republic of China.

 Contacting Us

For any data access and correction request or exercise of your rights, please send to us by mail to: Business for Better Society, 1201 Dominion Centre, 43-59 Queen’s Road, East Wanchai, Hong Kong, Attention Personal Data Controlling or by e-mail to

Personal Information Collection Statement

Business for Better Society (collectively “we”, “us” or “our”) is committed to protecting Your privacy.

We collect, use and retain Your Personal data in accordance with the Data Protection Principles set out in the Hong Kong Personal Data (Privacy) Ordinance.

We collect Your Personal data for the purposes of using the data:

  1. To assess Your volunteer application for volunteering with the non-profits noted in our website;
  2. To offer and provide information updates in connection with the interests You have identified;
  3. Other purposes as notified at the time of collection.

With Your consent, we may also use Your name, contact, other provided details in Your volunteer application to contact You with information by email. You will be provided with an opportunity to opt-out of that direct information notices at that time. If You do not opt-out at that time, but You later decide that You no longer wish to receive direct notices, You may ask us to cease any further email information notices.

We may use, store, disclose and/or transfer Your Personal data to third parties for the purposes as specified by regulatory and law enforcement agencies (where required by law). Those third parties may be located outside Hong Kong.

If You do not provide us with this Personal Data, we may not be able to provide You with an associated request You consent to us using and disclosing Your Personal Data as set out above.

When collecting Personal Data on-line, we do so in a secure and confidential manner as detailed in our Privacy Statement.

You have the right to access a copy of and/or correct Your Personal Data, subject to certain exemptions. If You would like to access or correct Your Personal Data, please make Your request in writing to us at Business for Better Society, 1201 Dominion Centre, 43-59 Queen’s Road, East Wanchai, Hong Kong, Attention Personal Data Controlling or by e-mail to

How to Contact Us

Please feel free to contact us if you have any questions about our Privacy Policy or information we hold about you:

By email, contact form, phone see all details on our contact page.